DEMO · made-up member · read-only

Sound Side Commons Condominium Association, Inc.

Community Association (HOA / Condo): Boards and managers of homeowner, condominium and co-op associations.

Why this saves time (an illustration)

This member has 65 answers on file. If 6 forms a year (bids, renewals, packets, directory) each asked for them, that is about 390 answers typed by hand, roughly 4.3 hours at 40 seconds each. With the vault they are typed once and checked once.

Estimate based on the stated assumptions, not a measured result.

Verified once, trusted again

7 of 21 key answers carry a CPI Verified mark with who checked and when. A board or partner can rely on the mark instead of chasing the same papers again, and the vault flags end dates before they run out.

Start a real Community Association (HOA / Condo) profile Other demos

What is still open (13)

Do a little at a time. CPI staff can help with any of these: just call or email.

Missing: Where the official records are kept (Board and records)
Missing: Structural reserve study (SIRS, Florida condos) (Buildings, roofs and safety)
Missing: Projects coming up in the next 2 years (Vendors and contracts)
Missing: Written emergency plan adopted by the board? (Storm and emergency readiness)
Missing: Date of the last "before" photo walk of the property (Storm and emergency readiness)
Missing: Are records backed up somewhere safe off site? (Storm and emergency readiness)
Missing: Type your full name to confirm these answers are true to the best of your knowledge (Sharing and your signature)
Missing: Date (Sharing and your signature)

…and 5 more, marked below.

1. Who you are

Why we ask: The basics every form asks first. Enter them once here.

Reused for: Every request form, directory listing, invoice and certificate.

Association legal name(needed)

Other name you go by (if any)(optional)

Main contact person(needed)

Their title or role(optional)

Contact email(needed)

Contact phone(needed)

Mailing address(needed)

City(needed)

State(needed)

ZIP code(needed)

County(needed)

Website(optional)

Logo (company or association)(optional)

A PNG, JPG or WebP picture, up to 5 MB. You can change it any time.

Photo of the main contact person(optional)

A clear head-and-shoulders photo helps boards and vendors know who they are talking to.

Who referred you to CPI? (their name)(optional)

✔ Confirmed CPI member: Paul Hindelang · CPI team / member account

Start typing a name. If that person is already a CPI member, pick them from the list to confirm it.

Best ways to reach you(needed)

Anything that helps us talk with you (large print, hearing, best hours)(optional)

2. The association

Why we ask: The facts every vendor, inspector and adviser asks for first.

Reused for: Bid requests, reserve and inspection planning, storm readiness.

Type(needed)

State registration number (Sunbiz in Florida, LARA in Michigan)(needed)✔ Verified by Paul Hindelang, Sep 22, 2026 · good until Sep 22, 2027

CPI checks this with: State business registry lookup.

Year formed(needed)

Number of homes or units(needed)✔ Verified by Paul Hindelang, Sep 22, 2026 · good until Sep 22, 2027

CPI checks this with: Declaration or county records.

Number of buildings(needed)

Tallest building (stories)(needed)

Year the oldest building was built(needed)✔ Verified by Paul Hindelang, Sep 22, 2026 · good until Sep 22, 2027

CPI checks this with: County property appraiser record.

How it is managed(needed)

Management company (if any)(optional)

Community manager name and licence number(optional)

CPI checks this with: State licence lookup. Not checked yet.

3. Board and records

Why we ask: Who decides, and which papers are ready when someone asks.

Reused for: Owner requests, lender and buyer questionnaires, annual meeting planning.

Board president(needed)

Number of board seats(needed)

Fiscal year ends (month)(needed)

Annual meeting month(optional)

Papers on file and current(needed)

Where the official records are kept(needed)

4. Buildings, roofs and safety

Why we ask: What needs care, when, and what was last done.

Reused for: Roof, landscape and security bid requests; inspection and reserve planning.

Milestone inspection (Florida, 3+ stories)(needed)

CPI checks this with: Inspection report or building department letter. Not checked yet.

Structural reserve study (SIRS, Florida condos)(needed)

CPI checks this with: SIRS report cover page.

Date of the last reserve study(optional)

CPI checks this with: Reserve study cover page.

Main roof type(needed)

Year the main roof was installed or replaced(needed)✔ Verified by Paul Hindelang, Sep 22, 2026 · good until Sep 22, 2027

CPI checks this with: Permit record or invoice.

Storm protection(optional)

Shared features(optional)

Security today (cameras, gate, guards)(optional)

5. Vendors and contracts

Why we ask: Know who does what, and when each contract ends, before it surprises you.

Reused for: Renewal reminders and fair, on-time bid requests.

Landscape company(optional)

Landscape contract end date(optional)Due within 60 days

Roofing company used last(optional)

Security / camera company(optional)

Security contract end date(optional)

Projects coming up in the next 2 years(needed)

6. Storm and emergency readiness

Why we ask: After a storm, everyone asks: who can prove they did it right?

Reused for: Storm checklists, after-storm claims support (you share) and owner updates.

Written emergency plan adopted by the board?(needed)

CPI checks this with: Board minutes or plan cover page.

Storm contact list (board, manager, key vendors) up to date?(needed)

Date of the last "before" photo walk of the property(needed)

CPI checks this with: Dated photo set.

Are records backed up somewhere safe off site?(needed)

7. Florida condo rules (Ch. 718 and HB 913)

Why we ask: Insurers, Citizens, lenders, the state (DBPR) and building officials all ask for these dates. Miss one and the cost lands on the owners.

Reused for: Insurance and lender questionnaires, owner notices, inspection and reserve planning, and your renewal reminders.

Please note: ResultsIntell CPI: education only, not legal advice. Laws and dates change. Confirm with your association attorney or licensing board.

Date of the last milestone inspection (buildings 3 or more habitable stories)(optional)✔ Verified by Paul Hindelang, Sep 22, 2026 · good until Sep 22, 2036Next one due Jun 15, 2034

CPI checks this with: Inspection report or building department letter.

Law: Florida Statutes 553.899 (HB 913: 3+ habitable stories). Repeats every 10 years. Local building officials enforce it.

Date the last structural integrity reserve study (SIRS) was finished(optional)✔ Verified by Paul Hindelang, Sep 22, 2026 · good until Sep 22, 2036Next one due Nov 30, 2034

CPI checks this with: SIRS report cover page.

Law: Florida Statutes 718.112(2)(g). Repeats every 10 years.

Did the board sign the statement that it read the SIRS?(optional)

CPI checks this with: Signed board statement. Not checked yet.

Law: HB 913

Did the board sign the statement that it read the year-end financial report?(optional)

CPI checks this with: Signed board statement. Not checked yet.

Law: HB 913

Date of the last independent insurance appraisal of the buildings(optional)✔ Verified by Paul Hindelang, Sep 22, 2026 · good until Sep 22, 2029Next one due Dec 10, 2026

CPI checks this with: Appraisal report cover page.

Law: Florida Statutes 718.111(11), HB 913: at least every 36 months

Building (property) insurance policy end date(optional)

CPI never recommends an insurance company. We only keep the date so nobody is surprised. CPI checks this with: Policy declarations page. Not checked yet.

Law: Florida Statutes 718.111(11): insure to full replacement value

If insured with Citizens: is milestone and SIRS proof on file for them?(optional)

Law: HB 913: Citizens asks for milestone and SIRS compliance

Owner question-and-answer board meetings held in the last 12 months (the law asks for 4)(optional)

Law: HB 913

If the board meets by video, are the meetings recorded and kept as official records?(optional)

Law: HB 913

Does the association have its state (DBPR) online account, with contacts updated within 30 days of any change?(optional)

CPI checks this with: DBPR account page. Not checked yet.

Law: HB 913

Does the management contract spell out records duties and conflict-of-interest rules?(optional)

CPI checks this with: Management contract pages. Not checked yet.

Law: HB 913

Did the milestone or SIRS inspector say in writing whether they plan to bid on the repairs?(optional)

Law: HB 913: without that notice the repair contract can be voidable

How the board plans to pay for required repairs(optional)

Law: HB 913. Reserve study threshold is now $25,000 per item (indexed).

Date the lender condo questionnaire (Fannie Mae / Freddie Mac) was last answered(optional)Next one due Nov 20, 2026

Lender rules change often. Verify with current guidance.

8. Florida HOA rules (Ch. 720 and HB 1203)

Why we ask: Directors who miss training are suspended, and the state can now fine. Keep the dates here and we remind you.

Reused for: Director onboarding, owner records requests, annual meeting planning and your renewal reminders.

Please note: ResultsIntell CPI: education only, not legal advice. Laws and dates change. Confirm with your association attorney or licensing board.

Skipped: These are HOA rules. Your profile says a condo or co-op, so you can skip them.

9. Fair procurement file (HB 1021 and HB 1203)

Why we ask: When an owner, lender or the state asks "how did you pick this vendor?", the answer is already filed.

Reused for: Every CPI bid request, owner records requests, audits and board turnover.

Please note: ResultsIntell CPI: education only, not legal advice. Laws and dates change. Confirm with your association attorney or licensing board.

When the manager or a director is tied to a vendor and the contract is over $2,500, do you get more than one bid?(optional)

Law: HB 1021 (Florida Statutes 468.4335)

Are tied-vendor contracts approved by a 2/3 board vote and disclosed to owners?(optional)

Law: HB 1021 and HB 1203

Contracts kept at least 7 years and bids kept at least 1 year(optional)

Law: Florida Statutes 718.111(12) and 720.303(4)

Proposed contracts are attached to the board meeting notice(optional)

Law: HB 1203

Date you last checked every vendor's licence, liability and workers' comp(optional)Next one due Dec 1, 2026

CPI checks this with: Dated vendor check list (CPI profiles count). Not checked yet.

Law: HB 1021

Date directors last signed conflict-of-interest statements(optional)Next one due Feb 10, 2027

CPI checks this with: Signed statements. Not checked yet.

Law: Florida Statutes 718.3027 and 720.3033

Written no-gifts and no-kickbacks policy adopted by the board(optional)

CPI checks this with: Board minutes. Not checked yet.

Law: HB 1021 and HB 1203: kickbacks can be a third-degree felony

10. Michigan association rules (CPI-MI)

Why we ask: Michigan has no milestone inspection or SIRS law like Florida, but it has its own reserve rule, lien law and a bigger winter risk. Keep the dates here and we remind you.

Reused for: Michigan bid requests, the board's fair procurement file, snow season planning and your renewal reminders.

Please note: CPI-MI (Michigan edition): education only, not legal advice. Laws and dates change. Michigan counsel and an insurance professional review before live bids.

Skipped: These questions are for Michigan. Your profile says another state, so you can skip them.

History of this profile

Every save, check and note is logged with the date and who did it. Answers themselves are not copied into the log.

Oct 6, 2026, 12:00 PM — Note (CPI staff: [email protected])Called Ruth. She will send the SIRS cover page and the emergency plan after the October board meeting. Landscape contract ends Nov 30: offer a fair bid request.
Sep 29, 2026, 10:10 AM — Saved changes ([email protected])Changed: Landscape contract end date; Security contract end date; Storm contact list (board, manager, key vendors) up to date?
Sep 22, 2026, 11:05 AM — Verified an answer (CPI staff: [email protected])Year the main roof was installed or replaced — County permit 2012 found
Sep 22, 2026, 11:00 AM — Verified an answer (CPI staff: [email protected])State registration number (Sunbiz in Florida, LARA in Michigan) — Sunbiz: active not-for-profit
Sep 8, 2026, 9:40 AM — Saved changes ([email protected])Changed: Association legal name; Contact phone; Mailing address; Number of homes or units; Number of buildings
Sep 8, 2026, 9:00 AM — Profile started ([email protected])