DEMO · made-up member · read-only

Palmetto Grounds Care Inc.

Landscape and Grounds Company: Lawn, tree, irrigation and grounds companies.

Why this saves time (an illustration)

This member has 50 answers on file. If 6 forms a year (bids, renewals, packets, directory) each asked for them, that is about 300 answers typed by hand, roughly 3.3 hours at 40 seconds each. With the vault they are typed once and checked once.

Estimate based on the stated assumptions, not a measured result.

Verified once, trusted again

17 of 19 key answers carry a CPI Verified mark with who checked and when. A board or partner can rely on the mark instead of chasing the same papers again, and the vault flags end dates before they run out.

Start a real Landscape and Grounds Company profile Other demos

What is still open (3)

Do a little at a time. CPI staff can help with any of these: just call or email.

Expired: General liability: policy end date (Insurance on file)
Expired: Workers' comp end date (or exemption end date) (Insurance on file)
Overdue by law cycle: Date you filed your last Sunbiz annual report (due by May 1 each year) (Florida rules for vendors (ResultsIntell CPI))

1. Who you are

Why we ask: The basics every form asks first. Enter them once here.

Reused for: Every request form, directory listing, invoice and certificate.

Company legal name(needed)

Other name you go by (if any)(optional)

Main contact person(needed)

Their title or role(optional)

Contact email(needed)

Contact phone(needed)

Mailing address(needed)

City(needed)

State(needed)

ZIP code(needed)

County(needed)

Website(optional)

Logo (company or association)(optional)

A PNG, JPG or WebP picture, up to 5 MB. You can change it any time.

Photo of the main contact person(optional)

A clear head-and-shoulders photo helps boards and vendors know who they are talking to.

Who referred you to CPI? (their name)(optional)

✔ Confirmed CPI member: John Bolson · CPI team / member account

Start typing a name. If that person is already a CPI member, pick them from the list to confirm it.

Best ways to reach you(needed)

Anything that helps us talk with you (large print, hearing, best hours)(optional)

2. Your business

Why we ask: Shows you are a real, registered business with a track record.

Reused for: Vendor packets, bid forms, the CPI directory and the Verified badge.

State business registration number (Sunbiz in Florida, LARA in Michigan)(needed)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: State business registry lookup.

Year the business started(needed)

Number of employees(needed)

Do you use subcontractors?(needed)

Counties you serve(needed)

About how many associations you serve today(optional)

Pesticide / lawn and ornamental licence number(needed)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: State agriculture licence lookup (FDACS in Florida, MDARD in Michigan).

Law: Florida Statutes Ch. 482 (Limited Commercial Landscape Maintenance or Lawn and Ornamental). Michigan: MDARD business licence (NREPA Part 83); write "None" if you apply no chemicals

Pesticide licence end date(needed)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: State agriculture licence lookup.

Green Industries BMP certificate (Florida fertilizer rule)(optional)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: BMP certificate.

Law: Florida Statutes 482.1562

BMP certificate end date(optional)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: BMP certificate.

3. What you do

Why we ask: So the right jobs come to you, and only those.

Reused for: Bid matching, scope writing and the directory.

Services(needed)

Certified arborist on staff? (name and number)(optional)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: ISA certification lookup.

Irrigation licence or certification (if any)(optional)

CPI checks this with: Licence or certificate.

Number of crews(needed)

Normal visit schedule (weekly, every two weeks...)(needed)

Written safety program?(needed)

4. Florida rules for vendors (ResultsIntell CPI)

Why we ask: Boards and managers now have to prove they checked you. Keep these current once, and every board can see it.

Reused for: Bid packets, the board's fair procurement file, renewal reminders and your Verified badge.

Please note: ResultsIntell CPI: education only, not legal advice. Laws and dates change. Confirm with your association attorney or licensing board.

Local business tax receipt end date (most counties and cities renew by Sept 30)(optional)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: Business tax receipt.

Law: Florida Statutes Ch. 205

Date you filed your last Sunbiz annual report (due by May 1 each year)(optional)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026Overdue since Apr 15, 2026

CPI checks this with: Sunbiz filing history.

Law: Florida Statutes 607.1622 and 605.0212

E-Verify for new hires (required for private employers with 25 or more employees)(optional)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: E-Verify company ID page.

Law: Florida Statutes 448.095

Is any owner or worker related to, or paid by, a community manager or board member you work with?(optional)

Law: HB 1021 (Florida Statutes 468.4335): ties must be disclosed; contracts over $2,500 need more than one bid

I will not offer gifts, kickbacks or payments to any manager or director(optional)

Law: HB 1021 and HB 1203: kickbacks can be a third-degree felony

Crews follow local summer fertilizer bans (often June 1 to Sept 30)(optional)

Law: County and city ordinances; Florida Statutes 403.9337

You pull tree removal or trimming permits where the city or county requires them(optional)

Law: Local codes; Florida Statutes 163.045

Date you finished the continuing education for your pesticide licence(optional)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026Next one due Feb 20, 2027

CPI checks this with: FDACS CEU record.

Law: Florida Statutes Ch. 482 and 487

5. Michigan rules for vendors (CPI-MI)

Why we ask: Michigan uses different regulators (LARA, MDARD, EGLE) than Florida. Keep these current once, and every Michigan board can see it.

Reused for: Michigan bid packets, CPI Steward Checks, renewal reminders and your Verified badge.

Please note: CPI-MI (Michigan edition): education only, not legal advice. Laws and dates change. Michigan counsel and an insurance professional review before live bids.

Skipped: These questions are for Michigan. Your profile says another state, so you can skip them.

6. Snow and ice (CPI-LPS-MI Section S)

Why we ask: Michigan has no state licence for snow removal, so anyone with a pickup and a plow can bid. Since the 2023 Kandil-Elsayed ruling, ice a resident could see no longer bars a slip-and-fall claim by itself, so the contract, the certificate and the logs carry real weight.

Reused for: Snow bid packets, the board's winter file, storm logs and your renewal reminders.

Please note: CPI-MI (Michigan edition): education only, not legal advice. Laws and dates change. Michigan counsel and an insurance professional review before live bids.

Skipped: You did not list Snow and ice as a service, so this section is skipped.

7. Insurance on file

Why we ask: Boards must see current coverage before work starts. Keep it here and update it once a year.

Reused for: Every bid, every contract and every renewal reminder.

General liability: insurance company(needed)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: Certificate of insurance (COI).

General liability: limit per claim(needed)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: Certificate of insurance (COI).

General liability: policy end date(needed)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026Expired

CPI checks this with: Certificate of insurance (COI).

Workers' comp(needed)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: Workers' comp certificate or exemption.

Workers' comp end date (or exemption end date)(optional)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026Expired

CPI checks this with: Workers' comp certificate or exemption.

Business auto insurance company(optional)

Will you name the association as additional insured?(needed)

8. References and proof of work

Why we ask: Real people who can say you did the job right.

Reused for: Board decision packets and your Verified badge.

Reference 1: association you maintain (name, community or company, phone or email)(needed)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: CPI staff call or email confirms the reference.

Reference 2: association you maintain (name, community or company, phone or email)(needed)✔ Verified by Paul Hindelang, Oct 20, 2025 · good until Oct 20, 2026

CPI checks this with: CPI staff call or email confirms the reference.

Reference 3: association you maintain (name, community or company, phone or email)(optional)

CPI checks this with: CPI staff call or email confirms the reference.

Link to before-and-after photos (optional)(optional)

Any open complaints or licence discipline? If yes, explain.(needed)

History of this profile

Every save, check and note is logged with the date and who did it. Answers themselves are not copied into the log.

Oct 7, 2026, 11:30 AM — Note (CPI staff: [email protected])Called Luis. Renewal certificate is coming from his agent this week. We will enter the new end date and verify it for him.
Oct 1, 2026, 8:00 AM — Note (CPI)Policies passed their end date. Status changed to “Needs a refresh”. Directory badge paused until a new certificate is checked.
Aug 1, 2026, 8:00 AM — Note (CPI)Reminder sent: liability and workers’ comp policies end in 60 days.
Oct 20, 2025, 10:00 AM — Verified an answer (CPI staff: [email protected])General liability: policy end date — COI on file, ends Sept 30, 2026
Oct 18, 2025, 1:00 PM — Saved changes ([email protected])Changed: General liability: insurance company; General liability: policy end date; Pesticide / lawn and ornamental licence number; Reference 1: association you maintain (name, community or company, phone or email); Reference 2: association you maintain (name, community or company, phone or email)
Oct 10, 2025, 9:00 AM — Profile started ([email protected])