DEMO · Heron Lakes Preserve HOA · made-up community · read-only

Landscaping and grounds RFQ

Gives every landscaping bidder the same facts and the same scope, so the board compares real prices instead of guesses.

46 items

21 already in the community profile (46%), so nobody types them again.

V Verified · 7A Attested · 30S Public record · 5P Pending · 4

What this produces

A. The community · 8 items

Pulled straight from the community profile.

#	Item	Demo answer	Proof level	Source
A1	Association legal name	Heron Lakes Preserve Homeowners Association, Inc.	S Public record	✓ From profile
A2	State registration number	N0400001234 (Florida Sunbiz, active)	S Public record	✓ From profile
A3	Type and governing law	Homeowners association, Florida Chapter 720	S Public record	✓ From profile
A4	Homes	300 single-family homes	V Verified	✓ From profile
A5	Site address	1 Heron Lakes Blvd, Palm Beach County, FL	S Public record	✓ From profile
A6	Management	Professionally managed; licensed community manager on file	V Verified	✓ From profile
A7	Board contact for this request	Treasurer, through the manager	A Attested	✓ From profile
A8	Preferred contact	Email, then phone; large-print packets on request	A Attested	✓ From profile

What bidders need to price the work.

#	Item	Demo answer	Proof level	Source
B1	Turf area	18.4 acres, mostly St. Augustine (Floratam)	V Verified	✓ From profile
B2	Shrub and groundcover beds	3.1 acres; plant list attached	A Attested	✓ From profile
B3	Tree inventory	1,240 trees, tagged and mapped	V Verified	✓ From profile
B4	Palms	310 palms (Sabal, Royal, Medjool)	V Verified	✓ From profile
B5	Irrigation	6 controllers, 142 zones, reclaimed water	V Verified	✓ From profile
B6	Lakes and edges	7 lake banks, 2.6 miles of shoreline (edge mowing only)	S Public record	✓ From profile
B7	Entrances and medians	2 entrances, 9 medians with seasonal color	A Attested	✓ From profile
B8	Site map	Map with zones, trees and controllers attached	V Verified	✓ From profile

The written scope every bidder prices.

#	Item	Demo answer	Proof level	Source
C1	Mowing	42 cuts a year (weekly in growing season, every other week in winter)	A Attested	Added for this request
C2	Edging and trimming	Every cut; hard edges and bed edges	A Attested	Added for this request
C3	Fertilization	Follows the Palm Beach County fertilizer ordinance, including the summer rainy-season limits	A Attested	Added for this request
C4	Pest and weed control	Licensed applicator; products and dates logged	A Attested	Added for this request
C5	Tree work	Pruning to ANSI A300 standard by or under an ISA Certified Arborist	A Attested	Added for this request
C6	Palm care	Yearly trim; no "hurricane cut" over-pruning	A Attested	Added for this request
C7	Irrigation	Monthly zone check; repairs over $250 need written approval	A Attested	Added for this request
C8	Seasonal color	2 changes a year at the entrances	A Attested	Added for this request
C9	Storm readiness	Pre-season pruning by June 1; post-storm debris plan within 72 hours	A Attested	Added for this request

So the work fits the community.

#	Item	Demo answer	Proof level	Source
D1	Work hours	Monday to Friday, 8 a.m. to 5 p.m.; no blowers before 8 a.m.	A Attested	✓ From profile
D2	Gate access	Vendor badges through the gatehouse	A Attested	✓ From profile
D3	Contract term	3 years, yearly review	A Attested	Added for this request
D4	Start date	January 1, 2027	A Attested	Added for this request

Checked before award, not after.

#	Item	Demo answer	Proof level	Source
E1	State licence required	Pesticide applicator licence (Florida) for chemical work; arborist credential for tree work	A Attested	Added for this request
E2	General liability minimum	$1,000,000 per claim; association named additional insured	A Attested	✓ From profile
E3	Workers' comp	Policy in force or valid state exemption, shown before award	A Attested	✓ From profile
E4	Business auto	Required for vehicles on site	A Attested	✓ From profile
E5	References	3 associations of similar size, checked by CPI staff	A Attested	Added for this request
E6	Vendor profile	Complete CPI vendor profile with licence and insurance marked Verified before award	A Attested	Added for this request
E7	Conflict check	Vendor states any family, business or gift ties to board or manager	A Attested	Added for this request
E8	Equipment list	Mowers, lifts and spray rigs listed	A Attested	Added for this request

Fair, written, the same for everyone.

#	Item	Demo answer	Proof level	Source
F1	Bid form	Same written scope and line-item price sheet for every bidder	A Attested	Added for this request
F2	Price basis	Fixed price for year 1; any increase rule stated in writing	A Attested	Added for this request
F3	Scoring	Price 40%, proof of past work 25%, scope fit 20%, schedule 15% (board may adjust before bids open)	A Attested	Added for this request
F4	Award record	Board minutes state who won and why	A Attested	Added for this request
F5	Nobody pays to win	No fees, gifts or favors from vendors to CPI, board or manager	A Attested	Added for this request

The record that protects the board later.

#	Item	Demo answer	Proof level	Source
G1	Monthly service log	Dates, crew, areas covered	P Pending	Added for this request
G2	Photos	Before and after for tree work and storm cleanup	P Pending	Added for this request
G3	Quarterly walk	Manager and vendor walk the site and sign the punch list	P Pending	Added for this request
G4	Acceptance	Board accepts year-end report in minutes	P Pending	Added for this request

Start your community profile once. Every request after that starts mostly filled in. Questions: [email protected]