DEMO · Heron Lakes Preserve HOA · made-up community · read-only

Security, cameras and TV/internet RFQ

Puts gate, camera and bulk TV/internet needs on one page so bidders price the same system and the board sees privacy and contract terms up front.

43 items

18 already in the community profile (42%), so nobody types them again.

V Verified · 4A Attested · 31S Public record · 4P Pending · 4

What this produces

A. The community · 8 items

Pulled straight from the community profile.

#	Item	Demo answer	Proof level	Source
A1	Association legal name	Heron Lakes Preserve Homeowners Association, Inc.	S Public record	✓ From profile
A2	State registration number	N0400001234 (Florida Sunbiz, active)	S Public record	✓ From profile
A3	Type and governing law	Homeowners association, Florida Chapter 720	S Public record	✓ From profile
A4	Homes	300 single-family homes	V Verified	✓ From profile
A5	Site address	1 Heron Lakes Blvd, Palm Beach County, FL	S Public record	✓ From profile
A6	Management	Professionally managed; licensed community manager on file	V Verified	✓ From profile
A7	Board contact for this request	Treasurer, through the manager	A Attested	✓ From profile
A8	Preferred contact	Email, then phone; large-print packets on request	A Attested	✓ From profile

The starting point every bidder needs.

#	Item	Demo answer	Proof level	Source
B1	Gates	2 entrances: 1 staffed gatehouse, 1 resident-only gate	V Verified	✓ From profile
B2	Access control	Card and remote system, 2014, parts hard to get	A Attested	✓ From profile
B3	Cameras	48 cameras, mixed ages; 9 not working	V Verified	✓ From profile
B4	Recording	One recorder in the clubhouse; 14 days of video	A Attested	✓ From profile
B5	Plate readers	None	A Attested	✓ From profile
B6	TV and internet	Each home buys its own; no bulk agreement	A Attested	✓ From profile
B7	Network at the clubhouse	Business internet, Wi-Fi for staff and residents	A Attested	✓ From profile

The written scope every bidder prices.

#	Item	Demo answer	Proof level	Source
C1	Access control	Replace with a cloud-managed system; resident app and visitor passes	A Attested	Added for this request
C2	Plate readers	Both entrances, in and out lanes	A Attested	Added for this request
C3	Cameras	Replace all 48; add 6 at pool, playground and mail kiosk	A Attested	Added for this request
C4	Recording	Keep video 30 days; secure off-site backup	A Attested	Added for this request
C5	TV and internet option	Separate price for a bulk agreement covering all 300 homes, with speed tiers and opt-up choices	A Attested	Added for this request
C6	Service	24/7 support line; repair within 1 business day for gates, 3 days for cameras	A Attested	Added for this request

Owners must trust how video and plate data is used.

#	Item	Demo answer	Proof level	Source
D1	Who may view video	Manager and 2 named board members; every viewing logged	A Attested	Added for this request
D2	Sharing	Only with law enforcement on written request, or by court order	A Attested	Added for this request
D3	Data ownership	Association owns all video and plate data	A Attested	Added for this request
D4	Privacy notice	Signs at each entrance; policy posted on the owner portal	A Attested	Added for this request

Checked before award, not after.

#	Item	Demo answer	Proof level	Source
E1	State licence required	Florida alarm or low-voltage contractor licence, active and clear	A Attested	Added for this request
E2	General liability minimum	$1,000,000 per claim; association named additional insured	A Attested	✓ From profile
E3	Workers' comp	Policy in force or valid state exemption, shown before award	A Attested	✓ From profile
E4	Business auto	Required for vehicles on site	A Attested	✓ From profile
E5	References	3 associations of similar size, checked by CPI staff	A Attested	Added for this request
E6	Vendor profile	Complete CPI vendor profile with licence and insurance marked Verified before award	A Attested	Added for this request
E7	Conflict check	Vendor states any family, business or gift ties to board or manager	A Attested	Added for this request
E8	Cyber insurance	Vendor carries cyber liability for hosted systems	A Attested	Added for this request

Fair, written, the same for everyone.

#	Item	Demo answer	Proof level	Source
F1	Bid form	Same written scope and line-item price sheet for every bidder	A Attested	Added for this request
F2	Price basis	Fixed price for year 1; any increase rule stated in writing	A Attested	Added for this request
F3	Scoring	Price 40%, proof of past work 25%, scope fit 20%, schedule 15% (board may adjust before bids open)	A Attested	Added for this request
F4	Award record	Board minutes state who won and why	A Attested	Added for this request
F5	Nobody pays to win	No fees, gifts or favors from vendors to CPI, board or manager	A Attested	Added for this request
F6	Contract length	Bulk TV/internet term and exit terms shown separately from equipment price	A Attested	Added for this request

The record that protects the board later.

#	Item	Demo answer	Proof level	Source
G1	System map	Every camera, reader and gate on a site map	P Pending	Added for this request
G2	Test record	Each camera and gate tested and signed off	P Pending	Added for this request
G3	Training	Staff and board trained; sign-in sheet	P Pending	Added for this request
G4	Acceptance	Board accepts the system in minutes	P Pending	Added for this request

Start your community profile once. Every request after that starts mostly filled in. Questions: [email protected]