A ResultsIntell CPI service
CPI VideoCertain™
Noticed. Recorded. Filed. Certain.
Video meetings for Florida condo and HOA boards that prove themselves. Every meeting gets a ready notice, a clean video room, a 5-Star checklist and a filed record, so owners can see the board did it right.
What Florida boards are asked to show
In plain words. Your own documents and attorney have the final say.
Link in the notice
When a meeting is held by video, the notice carries the link (or dial-in) and a physical place owners can attend.
Recorded
Video meetings are recorded and the recording is kept with the official records.
Contracts attached
A contract the board will vote on is attached to the notice so owners can read it first.
Affiliated vendors flagged
A contract with a related or affiliated vendor needs the larger vote and its own disclosure.
Owner question sessions
Owners get regular sessions to ask about construction, budget and spending. CPI counts them for you.
Answers on file
Questions, answers and minutes are filed so the next board can see what was promised.
Governance mode: no selling, ever
A board meeting is not a sales event. In governance meetings the video room keeps the recording on and turns shopping, sponsor and affiliate features off. Nobody can pay for time on the agenda.
- GovernanceBoard meeting
- GovernanceBudget meeting
- GovernanceOwner question session (construction, budget, spending)
- GovernanceAnnual or members’ meeting
- GovernanceCommittee meeting
- InformationTown hall (information only)
- InformationBoard education session
- InformationVendor education session (equal format, no selling)
The 5-Star Standard
Earn the VideoCertain Seal
Fifteen checks in three parts. Finish all fifteen and the meeting earns ★★★★★ and the Seal.
Before the meeting (★ 1 and ★ 2)
- ☐ Notice sent and posted on time, with the video link, place, date and agenda
- ☐ Every contract to be approved is attached in full to the notice
- ☐ Affiliated vendor items flagged; inspector conflict disclosures on file
- ☐ Video room set to governance mode: recording ON, shopping and affiliate links OFF
- ☐ Recording notice, translation, captions and “how to join” steps in the notice
During the meeting (★ 3 and ★ 4)
- ☐ Recording started at the call to order; recording announced
- ☐ Quorum and attendance logged (in person and video)
- ☐ Owners given time to speak or ask questions
- ☐ Votes taken the lawful way; 2/3 votes on affiliated contracts counted out loud
- ☐ No selling, no sponsored time, no insurance carrier talk
After the meeting (★ 5)
- ☐ Recording, notice, agenda and attachments filed in the official records
- ☐ Draft minutes reviewed by the secretary; set for board approval
- ☐ Affiliated contract disclosure set for the next members’ meeting (or none needed)
- ☐ Owner questions answered in writing or set for the next meeting
- ☐ Next due dates updated on the compliance calendar
How to start
- 1
Sign in
Use your own CPI Profile Vault sign-in (your email and password).
- 2
Plan the meeting
Pick the kind, the date and the place. The kit builds the notice for you.
- 3
Hold it on video
Governance mode: recording on, shopping and sales off.
- 4
File it
Add the recording and minutes, tick the checklist, earn the Seal.